Event Terms and Conditions 2020
Definitions
In the Terms and Conditions of Registration, the following definitions apply:
‘The Event’ refers to the ‘4th EuroTLC’ organised by the ECPR and held virtually, between 18 and 19 June 2020.
‘Registrant’ refers to any person registered to attend the event.
‘Key Personnel’ refers to any person, including Staff, Instructors, Teaching Assistants, Academic Convenors or Executive Committee members, employed, contracted or otherwise directed by the ECPR to deliver certain elements of the event.
‘Venue’ refers to the digital event, held online.
Terms and Conditions
Upon receipt of registration, the ECPR will send an email confirmation to the address stored in your MyECPR account.
The ECPR reserves the right to reject any registration without explanation.
Conduct and behaviour
The ECPR strives to ensure that all attendees can work and learn in an environment free from harassment or abuse. To this end, everyone is expected to adhere to the ECPR’s Code of Conduct.
The ECPR reserves the right to refuse anyone access to the event at their discretion.
The ECPR reserves the right to investigate any breaches of the Code of Conduct and to take further actions, where required. Violations of the Code of Conduct can be reported in person or via our complaints procedure, in writing, to complaints@ecpr.eu.
Certificate of Attendance
Certificates of Attendance can be issued upon request and where required. The ECPR reserve the right to withhold the issue of certificates.
Scheduling and programming
Due to the ongoing Covid-19 situation, the programme may undergo last minute changes. The ECPR will endeavour to keep all attendees informed of any cancellations or changes, where possible.
Cancellation policy
In line with the Office of Fair Trading and EU Distance Selling regulations, you are entitled to a seven-day cooling-off period, starting on the day that the ECPR receives your registration.
If you have registered and but can no longer attend, please email us on sgconferences@ecpr.eu.
Recording of ECPR events
The ECPR will record all events in the form of photography, filming and audio recording. The ECPR will record interactions such as discussions in workshops, roundtables and presentations.
The ECPR may use this media on its websites, social media channels and print materials (reports, banner stands, posters, etc). In some cases, a close-up of a person or group of people may be used; the ECPR will ensure no personal identification (such as name badges) can be seen.
All media is held on a secure server and is not shared, sold or passed to third parties. If you do not want to be filmed or photographed during the event, please notify us immediately by emailing membership@ecpr.eu.
Data protection
The ECPR will comply with all applicable data protection and privacy legislation in force from time to time in the UK including the General Data Protection Regulation (EU) 2016/679; the Data Protection Act 2018; the Privacy and Electronic Communications Directive 2002/58/EC (as updated by Directive 2009/136/EC) and the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) as amended.
To register for an ECPR event, you must have an account in the ECPR user database, MyECPR. You can use this account to specify your research interests, and you may subscribe to one or more of our general mailing lists, from which you can opt out at any time.
By registering for an event, you hereby grant the ECPR, and the Academic Team affiliated with the event, the right to use your personal data in accordance with the ECPR Privacy Policy and in relation to the event prescribed. You also agree that the ECPR and the Academic Team may publish your personal information as part of the results of the event or for academic programming, and may pass such information to the governing body, or any affiliated organisation for publishing results either for the event alone or combined with or compared to other events. The ECPR will use your data only for activities relating to the processing of membership, and event organisation. This includes but is not limited to: the preparation of a printed programme and searchable event-specific data on the ECPR website, the creation of a mobile event app (if relevant), and the creation of name badges.
Third parties are only permitted to use this data for the purpose intended and are required to securely and responsibly destroy end-of-life data.
For further information about the use of and access to your personal data, details of organisations with whom the ECPR regularly shares its data, information about how long your data is retained and how to change your consent options, please read the Privacy Policy.
Any comments, complaints or questions concerning the use of your personal information should be addressed by directing your comments to the ECPR’s DPO at dpo@ecpr.eu; you may also contact the Information Commissioner’s Office (ICO).
MyECPR account
Please log into your MyECPR account regularly and check that all information, including your institutional affiliation, is correct and up-to-date. If you think you might have multiple MyECPR accounts associated with email addresses you no longer use, please email us on membership@ecpr.eu.
Questions? Email sgconferences@ecpr.eu
